Where should you report that a public file request has been received?

Where should you report that a public file request has been received?

• A. On the bottom of our webpage at whrb.org and email pd@whrb.org to let them know this happened
• B. Call the President
• C. Ignore it
• D. Send a letter by mail

Answer: (A)

When a public file request arrives, use the official reporting channel so it’s logged and routed to the right team. The recommended approach is to post a notice on the organization’s public site and email the designated public-records contact. For example, you would mention it on the bottom of the webpage and send details to the specific address (pd@whrb.org). This creates a documented, timely trail and ensures the request is handled by the appropriate department. Other options miss the proper channel, could delay response, or fail to meet required procedures.

When a public file request arrives, use the official reporting channel so it’s logged and routed to the right team. The recommended approach is to post a notice on the organization’s public site and email the designated public-records contact. For example, you would mention it on the bottom of the webpage and send details to the specific address (pd@whrb.org). This creates a documented, timely trail and ensures the request is handled by the appropriate department. Other options miss the proper channel, could delay response, or fail to meet required procedures.